The Parish of St Michael and All Angels, Withyham

and All Saints, Blackham

East Sussex

Welcome |  History |  Letter from the Rectory |  Life Events - Baptisms, Weddings and Funerals |  Notices |  Services |  Giving |  Safeguarding Policy  |  Risk Assessments |  Contacts |  Links
picture of Withyham church
St Michael and All Angels, Withyham

picture of Blackham church
All Saints, Blackham


 



Risk Assessment – as at 10th December 2020

 

Church: 

St. Michael & All Angels, WITHYHAM

1st: Rev. James Campbell, Anne Radford & Diane Pedder

2nd & 3rd: James Campbell, Miriam Boobier, Janet Funnell & Gilly Halcrow

1st: 7th July 2020

2nd: 16th October 2020

3rd: 4th December 2020 

 

Next Review:

Spring 2021 / when Regulations change

 

 

 

Area of Focus 

Controls required 

Additional information

Action by whom?

Completed – date and name 

Access to church buildings for clergy for purposes of private prayer and/or livestreaming

 

General advice on accessing church buildings can be found here.

One point of entry to the church building clearly identified and separate from public entry if possible

South Door

 

 

A suitable lone working policy has been consulted if relevant.

An example can be found here

n/a

 

Buildings have been aired before use.

Natural air. Door left open during private prayer

James M Campbell (JMC)

Sunday pm & Thursday am

JMC

Check for animal waste and general cleanliness. 

 

JMC & cleaners

Every time Church cleaned

Ensure water systems are flushed through before use.

                                                            

See Government Guidance for organisations on supplying safe water supplies 

Church Loo Block

Toilets flushed sand taps run

JMC

Early June

JMC

Switch on and check electrical and heating systems if needed. Commission system checks as necessary.

Electrics

Heating on @12C

Used by cleaners

Whenever cleaners present

Holy water stoups and the font are empty.

Font always empty

 

 

Ensure safe use of equipment needed for livestreaming: avoid exceeding safe load on sockets, cables/tripod causing trip hazard

 

  n/a

 

 

Deciding whether to open to the public

Discuss with nearby venues and businesses to ensure that the timing and practical arrangements for using the church are compatible.

n/a

 

 

Update your website, A Church Near You, and any relevant social media.

Church website updated regularly

Meg Stafford (MS)

25th of each month

Consider if a booking system is needed, whether for general access or for specific events/services

Anticipated numbers and size of building mean that normally booking not necessary.  However, for bigger services it is: Christmas Crib, Midnight and Christmas Day (two services).

Publicity including Parish Magazine, notices, Community social media contacts etc; ask all to contact Bridget Clayton Administrator) to book at least 48 hours in advance.

BC & JMC

If opening to tourists consider applying for the Visit Britain ‘Good to Go’ standard mark

Apply here.

n/a

 

 

Preparation of the Church for access by members of the public for any permitted purposes, including worship and tourism

Confirm that all steps (above) for access by clergy have been carried out before anyone else accesses the building.

White hazard strips on steps leading into Church from South Door heavily worn.  

 

Replaced. JMC

Prior to re-opening

JMC

Review CofE guide on cleaning church buildings. Complete the ‘cleaning’ section of this risk assessment (below).

Advice on cleaning church buildings can be found here.

Diane Pedder (DP), Anne Radford (AR). Busy Bees Cleaning Co.

Discussed and agreed 11 June

JMC, AR & DP

Choose one point of entry into the church to manage flow of people and indicate this with notices, keeping emergency exits available at all times. Where possible use a different exit.

Entry by main South Door; Sackville Chapel & North Door unlocked; exit via South or West Belfry door (or North Door if Chapel if in use).

Stewards.

At every service in Church -

Stewards.

Make any temporary arrangements for people to wait or queue outside the building (taking into account any consequential risks arising from people gathering outside).

Mini traffic cones used outside main door at 2m intervals but proved superfluous.

       n/a

One Steward outside porch  for every service.

Where possible, doors and windows should be opened temporarily to improve ventilation.

Main South door left open until weather cooler; Belfry and West doors unlocked; 

Sackville Chapel door also left open in warm weather.

Main South door – Stewards.

Belfry, West & Chapel doors – Bell Tower Captain / Verger

Every service - as opposite.

Remove Bibles/literature/hymn books/leaflets

Hymns books (A&MR and HON) not in use, Prayer Books, and Family Service cards back on shelves. Literature etc; for sale inc. post cards, leaflets etc; from table stored under pews in NW corner.  

 

      JMC

 

end October

Cordon off or remove from public access any devotional objects or items (if they are liable to be touched or closely breathed on)

n/a

 

 

Consider if pew cushions/kneelers need to be removed as per government guidance

All kneelers placed under seats w.e.f. late October.

       JMC

as above

Remove or isolate children’s resources and play areas

Few children’s resources always stored under pew in NW corner

 

 

Walk through the church to plan for physical distancing in seats, aisles, at the altar rail, including safe flow of visitors. Remember 2m in all directions from each person (or 1m with risk mitigation if absolutely necessary).         

Alternate pews only used wef 6 Dec. Including chairs in Sackville Chapel and Belfry, Capacity fixed at 65. 

On Christmas Eve and Christmas Day, when two services, pews being used will alternate 

 

Kneelers place on pews not to be used. Stewards/ JMC Reserved signs Patron & Churchwardens already in place; and Verger. 

Steward at every Service.

Clearly mark out seating areas including exclusion zones to maintain distancing.

No exclusion zones w.e.f. 16/10.  Size of building and anticipated numbers for normal services = no other specific marking of seats.

 

        n/a

 

Clearly mark out flow of movement for people entering and leaving the building to maintain physical distancing requirements.

Steward at main South door will direct congregation.

Stewards

verbally.

At every service

Limit access to places were the public does not need go, maybe with a temporary cordon in needed.

 Sackville Chapel not used normally: no seating.

       n/a

 

Determine placement of hand sanitisers available for visitors to use.

Register with Parish Buying for procurement options.

On Chest inside main South door.  JMC replenishes supplies as necessary.  

JMC – regularly checked.

Determine if temporary changes are needed to the building to facilitate social distancing

Consult advice on gaining temporary permissions.

 

 

        n/a       

 

Put up notices to remind visitors about important safe practices e.g. no physical contact, practice hand washing etc.

Notices on chest inside and on central table.

     

      JMC

At every service

JMC

Ensure high-risk surfaces and touch points have been wiped with appropriate sanitiser spray or disposable wipes

Advice on cleaning church buildings can be found here.

 

 

     Cleaners

Busy Bees fortnightly. Church volunteers after special services.

Check that handwashing facilities have adequate soap provision and paper towels, and a bin for the paper towels.

Register with Parish Buying for procurement options.

Busy Bees Cleaning Co.

Each visit

Where there are toilet facilities, ensure an adequate supply of soap and disposable hand towels, and a bin for towels, are available.

Register with Parish Buying for procurement options.

Busy Bees Cleaning Co.

Each visit

Ensure all waste receptacles have disposable liners (e.g. polythene bin bags) to reduce the risk to those responsible for removing them.

 

Busy Bees Cleaning Co.

Each visit

If possible, provide safe means for worshippers and visitors to record their name and contact details; retain each day’s record for 21 days

Names and tel. nos. of everyone present to be kept.

Steward Janet Funnell records all names and contact details of those not known.

At every service

Give due notice of the resumption of use of the building to neighbours, congregation and wider community, ensuring that visitors and worshippers will know what to expect when they come.

Withyham Church Family email contacts, Parish Magazine, Church website, notices on Church door

JMC + Stephen Whittaker (Parish Mag.) & MS (website)

Email, Website,

Parish Magazine. 

Cleaning the church before and after general use (no known exposure to anyone with Coronavirus symptoms)

 

Advice on cleaning church buildings can be found here.

If the church building has been closed for 72 hours between periods of being open, then there is no need for extra cleaning to remove the virus from surfaces.

Busy Bees fortnightly clean on Mondays. 

 

Normally 72 hours between services on Sunday morning and Church opening on Wednesday afternoons

Before or after a wedding or funeral, local volunteers will clean.

Busy Bees.

 

 

JMC to liaise with AR re services.

AR + others

Busy Bees fortnightly.

 

AR as necessary.

 

 

 

 

If 72-hour closure is not possible then check all cleaners are not in a vulnerable group or self-isolating.

On the two occasions when a 72 hour gap won’t be possible – Christmas Eve and Christmas Day – the Stewards will carry out a quick clean between services.

Gilly H, 

Janet & Roger F, (Miriam B)

On the day.

Set up a cleaning rota to cover your opening arrangements.

 

AR 

Following first Risk Assessment 11 June AR

All cleaners provided with gloves (ideally disposable).

Register with Parish Buying for procurement options.

Volunteers and Busy Bees aware of guidelines.

AR

Following first Risk Assessment 11 June AR

Suitable cleaning materials provided, depending on materials and if historic surfaces are to be cleaned.

Register with Parish Buying for procurement options.

AR

Following first Risk Assessment 11 June AR

Confirm person responsible for removing potentially contaminated waste (e.g. hand towels) from the site.

 

Volunteer / Busy Bees 

Weekly

Confirm the frequency for removing potentially contaminated waste (e.g. hand towels) from the site – suggested daily removal.

 

Usually Mondays

Weekly

Cleaning the church after known exposure to someone with Coronavirus symptoms

If possible close the church building for 72 hours with no access permitted.

 

JMC

As necessary

JMC

If 72-hour closure is not possible then follow Public Health England guidance on cleaning in non-healthcare settings.

Public Health England guidance available here.

AR + Volunteers Busy Bees

As necessary

AR + Volunteers / Busy Bees

If the building has been quarantined for 72 hours, then carry out cleaning as per the normal advice on cleaning.

Advice on cleaning church buildings can be found here.

AR + Volunteers / Busy Bees

As necessary

AR + Volunteers / Busy Bees

 

Risk Assessment – as at 11th December 2020

 

Church: 

All Saints, BLACKHAM

Original Assessment: Rev. James Campbell, Sue Schooling & Anne Radford

 

Review: James Campbell, Miriam Boobier & Janet Funnell

 

Original: 14th July 2020

 

 

Review: 5th October 2020

 

 

Review date: 

Spring 2021 or when regulations change.

 

 

 

Area of Focus 

Controls required 

Additional information

Action by whom?

Completed – date and name 

Access to church buildings for clergy for purposes of private prayer and/or livestreaming

 

General advice on accessing church buildings can be found here.

One point of entry to the church building clearly identified and separate from public entry if possible

 

Not open for Private Prayer.

 

A suitable lone working policy has been consulted if relevant.

An example can be found here.

 

 

Buildings have been aired before use.

Side windows remain open.

Sue & Chris Schooling (SS & CS)

On-going.

Check for animal waste and general cleanliness. 

Cleaned prior to services.

Miriam Boobier (MB) & Janet Funnell (JF)

10/11/20

Ensure water systems are flushed through before use.

                                                            

See Government Guidance for organisations on supplying safe water supplies 

No Water in building.

 

 

Switch on and check electrical and heating systems if needed. Commission system checks as necessary.

Electrics – lights and one socket all working

Checked prior to reopening.

S & SC

July 2020

Holy water stoups and the font are empty.

Font empty.

 

 

Ensure safe use of equipment needed for livestreaming: avoid exceeding safe load on sockets, cables/tripod causing trip hazard

 

 

      n/a

 

Deciding whether to open to the public

Discuss with nearby venues and businesses to ensure that the timing and practical arrangements for using the church are compatible.

 

 

     n/a

 

Update your website, A Church Near You, and any relevant social media.

Web site updated regularly

Meg Stafford

25th of each month

Consider if a booking system is needed, whether for general access or for specific events/services

In light of agreed capacity of 30, booking necessary for Christmas Service on 13th Dec.

JMC

Publicise:

December Parish Mag. Notices etc;

If opening to tourists consider applying for the Visit Britain ‘Good to Go’ standard mark

Apply here.

 

  n/a

 

Preparation of the Church for access by members of the public for any permitted purposes, including worship and tourism

Confirm that all steps (above) for access by clergy have been carried out before anyone else accesses the building.

Part of original  assessment.

 

 

Review CofE guide on cleaning church buildings. Complete the ‘cleaning’ section of this risk assessment (below).

Advice on cleaning church buildings can be found here.

Church will only be open occasionally – at least 72 hours in between.

 

 

Choose one point of entry into the church to manage flow of people and indicate this with notices, keeping emergency exits available at all times. Where possible use a different exit.

Entry & Exit via main door. Vestry Door to be unlocked as emergency exit.                Access though narrow Vestry and out into Churchyard at back unsuitable as an exit.

Vestry door key on back of door.

 

Make any temporary arrangements for people to wait or queue outside the building (taking into account any consequential risks arising from people gathering outside).

No particular arrangements necessary.

 

 

Where possible, doors and windows should be opened temporarily to improve ventilation.

Main door and vestry door to be open in warmer weather and side windows opened where possible.

 

 

Remove Bibles/literature/hymn books/leaflets

Hymn and prayer books to remain on shelves.

 

 

Cordon off or remove from public access any devotional objects or items (if they are liable to be touched or closely breathed on)

 

 

       n/a

 

Consider if pew cushions/kneelers need to be removed as per government guidance

Kneelers stacked in seldom used pulpit to maximise seating.

 

     JMC

22/10/20

JMC

Remove or isolate children’s resources and play areas

 

      n/a

 

Walk through the church to plan for physical distancing in seats, aisles, at the altar rail, including safe flow of visitors. Remember 2m in all directions from each person (or 1m with risk mitigation if absolutely necessary).                

Benches and chairs rearranged to maximise socially distanced seating.

    

      JMC

Prior to Harvest Festival 11th Oct.

Clearly mark out seating areas including exclusion zones to maintain distancing.

No exclusion zones to maximise seating capacity

    

      

 

Clearly mark out flow of movement for people entering and leaving the building to maintain physical distancing requirements.

Not necessary.

 

 

Limit access to places were the public does not need go, maybe with a temporary cordon in needed.

 

    n/a

 

Determine placement of hand sanitisers available for visitors to use.

Register with Parish Buying for procurement options.

 

   

     JMC

Brought from Withyham for each service - on table inside door each service.

Determine if temporary changes are needed to the building to facilitate social distancing

Consult advice on gaining temporary permissions.

See above – refiguration of chairs and benches.

 

 

Put up notices to remind visitors about important safe practices e.g. no physical contact, practice hand washing etc.

Notices inside.

   

     JMC

Brought from Withyham.

Ensure high-risk surfaces and touch points have been wiped with appropriate sanitiser spray or disposable wipes

Advice on cleaning church buildings can be found here.

 

 

       n/a

 

Check that handwashing facilities have adequate soap provision and paper towels, and a bin for the paper towels.

Register with Parish Buying for procurement options.

 

 

        n/a

 

Where there are toilet facilities, ensure an adequate supply of soap and disposable hand towels, and a bin for towels, are available.

Register with Parish Buying for procurement options.

 

Village Hall toilets opposite not be available.

 

Ensure all waste receptacles have disposable liners (e.g. polythene bin bags) to reduce the risk to those responsible for removing them.

 

 

      n/a

 

If possible, provide safe means for worshippers and visitors to record their name and contact details; retain each day’s record for 21 days

 

Names recorded for each service.

JF or deputy each service.

Give due notice of the resumption of use of the building to neighbours, congregation and wider community, ensuring that visitors and worshippers will know what to expect when they come.

 

Contact Withyham Church Family by email, Parish Mag. Website, Notices etc;

JMC +

Stephen Whittaker (Parish Mag.) & Meg Stafford (Web Site).

Cleaning the church before and after general use (no known exposure to anyone with Coronavirus symptoms)

 

Advice on cleaning church buildings can be found here.

If the church building has been closed for 72 hours between periods of being open then there is no need for extra cleaning to remove the virus from surfaces.

Will be 72 hours +

 

      n/a

 

If 72-hour closure is not possible then check all cleaners are not in a vulnerable group or self-isolating.

 

 

 

Set up a cleaning rota to cover your opening arrangements.

 

 

 

All cleaners provided with gloves (ideally disposable).

Register with Parish Buying for procurement options.

 

 

Suitable cleaning materials provided, depending on materials and if historic surfaces are to be cleaned.

Register with Parish Buying for procurement options.

 

 

Confirm person responsible for removing potentially contaminated waste (e.g. hand towels) from the site.

 

 

 

Confirm the frequency for removing potentially contaminated waste (e.g. hand towels) from the site – suggested daily removal.

 

 

 

Cleaning the church after known exposure to someone with Coronavirus symptoms

If possible close the church building for 72 hours with no access permitted.

Church would remain closed.

 

 

If 72-hour closure is not possible then follow Public Health England guidance on cleaning in non-healthcare settings.

Public Health England guidance available here.

 

 

If the building has been quarantined for 72 hours, then carry out cleaning as per the normal advice on cleaning.

Advice on cleaning church buildings can be found here.